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Job Information

Consulate Health Care Human Resources Coordinator - Staffing Coordinator - Central Supply in Fort Myers, Florida

Job ID 85752
Position Location US-FL-Fort Myers
Facility Name Heritage Park Rehabilitation and Healthcare
Job Category Human Resources
Position Location : Street 2826 Cleveland Avenue
Position Location : Zip 33901-6001
Position Status FT is 35+ HOURS WK

Job Overview

As Human Resources Coordinator - you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. No direct supervisory function.

Duties and Responsibilities


  • Assists in the implementation, and administration of Human Resource policies and procedures to ensure compliance, also ensures policies and procedures are consistently and fairly applied to all employees.

  • Maintains personnel files in compliance with company standards and applicable state and federal guidelines.

  • Advises managers, supervisors and employees on human resource policies.

  • Provides information and consultation regarding employment issues (i.e. transfers, promotion/demotion, etc.)

  • Maintains accurate employment records and files.

  • Enters all new hire I-9s into E-Verify federal database and maintains Center’s I-9 binder.

  • Manages the Worker’s Compensation and Safety Program at the facility level.

  • Responds to unemployment claims & filing appeals.

Employee Relations

  • Assists departments with personnel/payroll related inquiries; advises and assists on current departmental HR procedures related to employee records; coordinate employee engagement activities and act as liaison between departments and staff.

  • Responsible for the timely entry of new hires, pay rates, pay status changes and termination information of all employees into the Center’s payroll and timekeeping systems.

  • Provides day-to-day performance management guidance to employees and managers; creates performance management documentation of such.

  • Assists with the effective and thorough investigations of employee complaints and employee relations issues.

  • Assists in the development of employee reward and recognition efforts.

  • Oversees the employee on-boarding process to include New Hire Orientation, assimilation into the Company’s culture, mission and core values.

  • Assists in the preparation and review of all employees corrective counseling documentation.

  • Manages unemployment compensation (UC) program at the facility level, representing the Company at UC hearings.

  • Manages and tracks WLB, VHS, PTO/EIB and FMLA requests and paperwork received.

Payroll Processing

  • Reviews and imports employee time card information into the payroll system.

  • Checks figures for accuracy and necessary approvals.

  • Reviews payroll documentation for accuracy and makes any necessary adjustments.

  • Researches and resolves questions from managers and employees as they relate to the processing of payroll information such as WLB, VHS, EIB, banking, garnishments, employment verifications, workers compensation, retroactive pay calculations, tax questions, and other changes.

  • Communicates with Corporate Payroll to ensure the integrity of the payroll data including data related to new hires, terminations, transfers and rate changes.

  • Processes special payrolls including the annual bonus and year-end adjustment payrolls.

Labor Management

  • Maintains the facility’s Daily Staffing Report to ensure facility is adhering to state specific guidelines.

  • Reconciles attendance daily with employee timesheets against schedule and time in/time out reporting.

  • Monitors attendance and schedule adherence.

  • Assists with the coordination of programs designed to improve the productivity of employees, including training, talent acquisition and performance evaluation.

Recruitment and Retention

  • Assists department heads with staffing needs to include hosting/attending job fairs.

  • Partners with Creative Services in developing/placing employment advertisements and networking within local employment resources and the local employment community.

  • Assists in implementing Center-sponsored recruitment and retention programs; assisting department heads in the development and implementation of programs designed to improve staff recruitment and retention.

  • Reviews applications/resumes; evaluating applicant skills and making recommendations regarding applicant qualifications.

  • Initiates and conducts employee background checks, OIG verifications, license/certification verifications, reference checks and completing employment verifications.

  • Assists in planning, developing, organizing, implementing and evaluating HR functions and activities of the facility.

As a Consulate Health Care Staffing Coordinator you will,

Duties and Responsibilities

  • Completes schedule for the Nursing Staff.

  • Completes daily staffing sheets.

  • Interacts with employees to cover daily staffing requirements.

  • Secures coverage for vacancy shift, open position, vacations, as dictate by Director of Clinical Services.

  • Prepares and completes daily nursing hours report for Executive Director.

  • Calculate nursing hours daily to meet PPD requirements.

  • Maintains a log of the daily PPD and month to date PPD.

  • Communicates with admissions on a daily basis for census and admission/discharge status of patients.

  • Record employee attendance, communicates with the Director of Clinical Services when issues arise.

  • May interview C.N.A’s; perform drug screening as it relates to the interview process.

  • May work with management reporting/collecting employee information related to Workman’s Compensation incidents.

  • Liaison between nursing agencies.

  • Shares employee vacation requests’ with Director of Clinical Services.

As a Consulate Health Care Central Supply Clerk you will,

Duties and Responsibilities

  • Determine quality of supplies & equipment required

  • Ensure departments are properly charged for supplies

  • Deliver emergency supplies & equipment as directed

  • Fill requisitions from department for routine supplies

  • Ensure that supplies& equipment are properly maintained & stored

  • Organize storage

  • Check invoices, purchase orders, packing slips with incoming orders

  • Ensure inventory is updated as required

  • Fill requisitions as approved

  • Be sure vendors provide MSDS sheets in accordance with OSHA

  • Handle vendor relations

  • Handle expense payouts

Education and Experience

  • Must possess, as a minimum, a high-school diploma. College Bachelor's Degree in Human Resources, Business Administrator, or Health Care Management is preferred.

  • 2+ years of experiences as HR/Payroll Administration

  • 1+ years of experience with recruitment and retention preferred

  • Effective teamwork and interpersonal skills

  • Strong communication and organizational skills.

  • Knowledge of administrative practices and procedures as well as laws, regulations and guidelines pertaining to employment, wage and hour, and labor relations, etc.

  • Working knowledge of payroll processing. Lawson, ADP, and PeopleNet system experience preferred.

  • Ability to work effectively with computer systems.

  • Exceptional customer service experience as this position may sometimes cover the front desk, answer telephone calls, and greet facility visitors.

  • Must possess, as a minimum, a high-school diploma. College Bachelor's Degree in Human Resources, Business Administrator, or Health Care Management is preferred.