Consulate Health Care Central Supply Clerk - Winchester, Envoy of in Winchester, Virginia

Job ID 35290
Position Location US-VA-Winchester
Facility Name Winchester, Envoy of
Job Category Health Care
Position Status FT (Full Time)
Shift 8AM - 4:30PM

Job Overview

An extraordinary opportunity to be a part of a culture you can be proud of by joining one of the nations’ top Long Term Care and Skilled Nursing health care providers at our dynamic facility located in WINCHESTER, VA.

As one of America’s top leading providers of medical services and rehabilitation for elderly patients in communities across the nation, Consulate Health Care provides the highest standard of services for short-term and long-term care needs. Our professionals impact our organization, our clients, and their families in a variety of constructive ways, every day. Even as we’ve grown to become the sixth-largest provider in the nation and the largest in the Sunshine State, it’s the little things we do while fulfilling our mission statement of “Providing Service with Our Hearts and Hands” that really make the difference. A position with Consulate Health Care means more than just a paycheck. We believe in creating a positive environment that reinforces your efforts to succeed and supports your long-term career development. We offer the opportunity to work with large corporation, but with the benefit of a small company feel!

Duties and Responsibilities involve acting as the person of contact for MEDICAL RECORDS AND CENTRAL SUPPLY.



  • Ensure all telephone orders are confirmed

  • Determine quality of supplies & equipment required

  • Ensure departments are properly charged for supplies

  • Deliver emergency supplies & equipment as directed

  • Fill requisitions from department for routine supplies

  • Ensure that supplies& equipment are properly maintained & stored

  • Organize storage

  • Check invoices, purchase orders, packing slips with incoming orders

  • Ensure inventory is updated as required

  • Make written & oral reports/recommendations concerning procurement procedures

  • Fill requisitions as approved

  • Be sure vendors provide MSDS sheets in accordance with OSHA

  • Handle vendor relations and payments to vendors

  • As a Medical Records Coordinator you will:

  • Maintain an active CNA license certified by the state of Virginia.

  • Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures

  • Maintain active and discharged medical records with established system

  • Notify staff involvement of incomplete records

  • Assist in reporting all incidents/accidents

  • Retrieve residents records, deliver as necessary

  • File information such as nurses notes, residents assessments, progress notes, lab reports, x-ray results, correspondence etc.

  • Collect, assemble, check & file resident charts as required

  • Assist MDS Coordinator in scheduling assessments in accordance with current facility and OBRA guidelines

  • Actively participate in the facility improvement process

  • Assure of adequate inventory of medical records supplies

  • Ensure all telephone orders are confirmed

  • Establish & maintain compliance with recognized system for filing

  • Review all records to assure ICD-9-CM coding is complete

  • Respond to request for medical records copies & provide material in accordance with applicable federal & state lawsense payouts

Education and Experience

Must possess, as a minimum, a high school diploma or GED. Certified as a qualified medical records practitioner preferred. Must be knowledgeable of supply practices, procedures & guidelines. Must also posses a CNA license.

  • A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information.

  • On-the-job training provided in medical record and health information system procedures.

  • Must possess, as a minimum, a high school diploma or GED .

  • Certified as a qualified medical records practitioner preferred.

  • Documented training, supervision and experience in maintenance of medical records and ICD-9-CM/DRG coding.

  • Knowledge of accreditation standards and compliance requirements.


Facility and Benefit Information

Consulate Health Care rewards its professionals for their hard work and dedication to company success with a comprehensive benefit and incentives program including enhanced generous paid time off, medical, dental, vision, short term and long term disability and much more. We provide competitive pay, and a multitude of opportunities for career advancement, and personal growth.

As a Consulate employee, you will provide service to our caregivers who fulfill our mission of “ Providing service with our Hearts and Hands ”.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Company Overview

Where Will Compassion Take You?

At Consulate Health Care, we're looking for talented, compassionate and hard-working individuals who are eager to serve others. Our team members go above and beyond to give our residents and patients the care they deserve — so you'll find that every day with Consulate Health Care offers new and exciting opportunities to learn and grow.

Compassionate hearts and passionate dedication – these two qualities shine in our team members and provide the foundation for our mission of “Providing Service With Our Hearts and Hands” . The compassion you'll show to residents, patients and their families is the lifeline of our business, while relationships with your peers and coworkers will strengthen our vibrant, diverse community.

Consulate Health Care is one of the nation's leading providers of Senior healthcare services, specializing in post-acute care. Operating in 21 states, we offer services ranging from short-term transitional care to Alzheimer’s and dementia care.

  • 24-hour skilled nursing care

  • Comprehensive post-acute care

  • Physical, Occupational and Speech therapies

  • "Your Journey Home" short-term rehab program

  • Alzheimer's and dementia care

  • Care for medically-complex patients